Personal Assistant Apprenticeship

Nov 1, 2019 by

Olive Tree Primary School Published: 1 November 2019
Luton, United Kingdom
Job Type


£3.90 an hour

School Background

Olive Tree Primary School is an independent faith school in the heart of Luton. The school is currently under new management and as such is going through effective changes. We are a one-form entry school with 30 children across KS1 and KS2. Being a faith school, we view the spiritual growth of our children as equal importance as their academic development. We are looking to establish a dynamic team of staff who are passionate about driving through school improvement and who will support us whole-heartedly as we continue our journey.

Job Title: Personal Assistant Apprentice (Level 3)

Job Type: Full-time apprentice (18 months), with the potential of employment post-apprenticeship

Responsible to: Headteacher

Salary: Apprentice pay - £3.90 per/hour

Job Purpose

The post holder has an administrative commitment in the school.The apprentice will contribute to the School Plan, supporting the Islamic ethos, aims and vision of the school.

Principle Responsibilities

The apprentice will work independently and have a flexible approach to meet the needs of the School. The person is required to provide a friendly, professional service to parents, student, staff and visitors to the School. This includes:


  • Provide administrative support to Business Manager and Head
  • Undertake tasks reasonably required by the school.
  • Liaise with providers of key administrative support services
  • Manage the school’s electronic communications
  • Advising parents with any queries.
  • Word-processing confidential letters reports and document.
  • Maintaining confidentiality
  • Populating databases
  • Placing orders of necessary resources and supplies
  • Support the team with IT and record keeping

Whole-school organisation, strategy and development

  • Work closely with senior managerial staff to provide administrative support, usually on a one-to-one basis
  • Aid the headteacher to make the best use of their time by dealing with secretarial and administrative tasks.
  • Screening phone calls, inquiries and requests, and handling them when appropriate
  • Contribute to the development, implementation and evaluation of the school’s policies, practices and procedures, so as to support the school’s values and vision
  • Make a positive contribution to the wider life and ethos of the school
  • Work with others on curriculum and pupil development to secure co-ordinated outcomes
  • Organizing and maintaining diaries and making appointments
  • Producing documents, briefing papers, reports and presentations
  • Organizing and attending meetings and ensuring the manager is well prepared for meetings.

Health, safety and discipline

  • Promote the safety and well-being of pupils
  • Maintain good order and discipline among pupils, managing behaviour effectively to ensure a good and safe learning environment

Professional development

  • Take part in the school’s appraisal procedures
  • Take part in further training and development in order to improve own teaching
  • Where appropriate, take part in the appraisal and professional development of others


  • Communicate effectively with pupils, parents and carers
  • Working with colleagues and other relevant professionals
  • Collaborate and work with colleagues and other relevant professionals within and beyond the school
  • Develop effective professional relationships with colleagues
  • Meeting and greeting visitors at all levels of seniority

Personal and professional conduct

  • Uphold public trust in the profession and maintain high standards of ethics and behaviour, within and outside school
  • Have proper and professional regard for the ethos, policies and practices of the school, and maintain high standards of attendance and punctuality
  • Understand and act within the statutory frameworks setting out their professional duties and responsibilities


All staff are part of a whole school team.They are required to support the values and ethos of the school and school priorities as defined in the School Improvement Plan.They are required to support and follow all relevant school policies including those for behavior and child protection. This will mean focusing on the needs of colleagues, parents and pupils and being flexible in a busy pressurised environment.They should be involved in promoting the acceptance and integration of pupils with special educational needs.They might also be involved assisting pupils for whom English is an additional language.

Because of the nature of this job, it will be necessary for the appropriate level of criminal record disclosure to be undertaken. Therefore, it is essential in making your application you disclose whether you have any pending charges, convictions, bind-overs or cautions and, if so, for which offences. This post will be exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders 1974 (Exemptions) (Amendments) Order 1986. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are ‘spent’ under the provision of the Act, and, in the event of the employment being taken up, any failure to disclose such convictions will result in dismissal or disciplinary action by the Authority. The fact that a pending charge, conviction, bind-over or caution has been recorded against you will not necessarily debar you from consideration for this appointment.

Disclosures are handled in accordance with the DBS Code of Practice which can be accessed from the Children and Learning Department, HR Division, or on

This post is classified ‘regulated activity’ in accordance with the Safeguarding Vulnerable Groups Act 2006.You must register with the Independent Safeguarding Authority, and have your registered status confirmed by Luton Borough Council, in order to undertake this post.

Supervisory Management: None

Financial Resources: None

Physical Resources: Classroom Materials, equipment and resources

Additional Information

Physical Effort:

The job is likely to involve some lifting of equipment on a regular basis. Training will be provided where necessary.

Working Environment:

There could be a frequent requirement to deal with vomit and bodily fluids when children are unwell or when following care plans.

The School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure Barring Service.

Person Specification

Qualifications and experience

· Working in an educational environment (desired)

· Working in an office (desired)

Before taking their end-point assessment, apprentices must achieve Level 2 English and Maths (equivalent to GCSE grades 9 to 4 or A* to C)

Skills and knowledge

· Proficient in the use of MS office

· Strong communication skills

· Able to multi task

· A good understanding of how an office is run

Personal qualities

· A commitment to getting the best outcomes for all pupils and promoting the ethos and values of the school

· High expectations for children’s attainment and progress

· Ability to work under pressure and prioritise effectively

· Commitment to maintaining confidentiality at all times (GDPR)

· Commitment to safeguarding and equality

· Appropriate motivation to work with young people

· Ability to form appropriate relationships with young people

· Emotional resilience in working with challenging behaviors

· Appropriate attitudes to use of authority and maintaining discipline.

Job Types: Full-time, Apprenticeship

Salary: £3.90 /hour

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