Admin Secretary

Nov 3, 2017 by

The Pioneers Academy Published: 3 November 2017
Job Type
Category
How to Apply
Email CV and Covering Letter to secretary@thepioneersacademy.com
Qualifications
Bachelors Degree

Description

Location:        Birmingham, United Kingdom

Job Type:       Full-time

Category:       Administration

Role:               Admin/Secretary

Salary:            Dependent on qualifications and experience.

 

 

How to Apply:

Email CV and Covering Letter to

admin@thepioneersacademy.com

 

Qualifications:            Preferred Bachelors Degree

DESCRIPTION

FULL TIME MATERNITY COVER after Easter Holidays from, Monday 16th April 2018.

+1 weeks trial from Monday 26th March 2018 - Thursday 29th March 2018. 

 

Purpose:

To provide comprehensive administrative support to the Headteacher to ensure the smooth and efficient running of the school.

Duties:

Under the direction of the Headteacher, and Line Manager Administration will be responsible for all aspects of the day-to-day organisation and maintenance of the school office and its procedures. This will include:

  • preparing, producing, copying and distributing letters, reports, newsletter, etc;
  • arranging appointments and maintaining diaries;
  • receiving and handling telephone queries, dealing with queries and providing general information about the school;
  • acting as a first point of contact for visitors and creating a pleasant reception area;
  • maintaining pupil and staff records and completing of returns to the LEA, DfES and others, as appropriate;
  • help in compiling documents, including the School Development Plan etc;
  • providing statistics from a range of records as required for the Headteacher, governing body, LEA, DfES etc.;
  • completing weekly & termly attendance figures in class registers;
  • handling petty cash, recording expenses and making orders for resources for the school.
  • completion of tasks given from your designated line manager.

 

The ideal candidate will have:

  • good spoken and written communication skills
  • a confident telephone manner
  • an organised and methodical approach to work
  • excellent administrative skills
  • computer skills including use of word, spreadsheet and presentation software
  • the ability to work under pressure and prioritise tasks
  • confidence in handling cash and working with figures
  • the ability to work well with pupils, teachers and parents/guardians
  • respect for confidential information
  • a patient and flexible attitude
  • the ability to work as part of a team and also on his/her own initiative

 

Application Questions

  • How many years of Office Administration experience do you have?
  • Have you completed the following level of education: Bachelor's?
  • Do you speak Arabic (preferred but not conditional)?

 

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